Coordinator, Publicity

Universal Music Group

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

Interscope Geffen A&M Records (“IGA”) is home to some of the biggest artists in the world including: U2, Eminem, Kendrick Lamar, Lady Gaga, and many more. As a leader in the music industry, we are always looking for talented and driven individuals to join our family. We are currently seeking a Publicity Coordinator to serve as key component of the team, acting as the administrative support point person for Interscope’s Publicity department

How we LEAD:

Interscope Records is seeking a highly-motived Publicity Coordinator to join their Public Relations team. The ideal candidate will possess strong administrative, organizational, and creative skills. Prior marketing or publicity and administrative experience in the music/entertainment field is required.

How you’ll CREATE:

Create and update all one-sheets, timelines, quote sheets, and any other project-related documentsCreate and maintain artist calendars – Collect and organize all artist assets (photos, artwork, logos, music, bio, etc.Provide support to senior members as well as regionals of the publicity team.Write, create and distribute pitch letters, press releases, and media rollout campaignsProcess and manage all incoming invoices and sponsorships; maintain up to date budget reports for each priority singleCompile and submit vendor registration paperwork. Serve as point of contact between vendor and UMG FinanceCompile and submit all music for music releases and serve as the contact person for MediaBase and Nielson Soundscan to encodeManage Interscope MediaBase account and compile/send reports to staff, artist management teams, vendors, and radio stations as needed.Manage and submit all concert/event ticket requests on behalf of the publicity team.Obtain and distribute concert tickets to regionals and radio stationsWork with all regionals and radio stations for promotions, contests, artist appearances to ensure complianceBook travel for radio personnel, contest winners. Create and submit eTAs, manage RSVLT paperwork for each station to ensure compliance.Obtain necessary internal approvals on as-needed basis with the finance and legal departmentsCoordinate travel for artists and publicity division teamDraft agreements for music videos and independent contractors, as well as various authorization formsSubmit and monitor art or video requests to completion for any marketing assets needed (invites, posters, pseudo videos, etc.)Conduct research, compile and analyze data, and create reports as requestedWork with PMs and engage third party companies to create, price out, and manufacture any tools or campaigns needed for specific marketing initiatives (ex: promotional items) and oversee their deliveryAssist with administrative and day to day basic duties including answering phones, maintaining calendars and coordinating meetingsRecord and distribute marketing meeting minutes / organize meetings, music listening sessionsAny additional duties as assignedBring your VIBE:

At least two (2) years of marketing/publicity and/or administrative experience in the music/entertainment businessStrong administrative, organizational and creative skillsLong term commitment within publicityPrevious experience with on-site artist interactionStrong computer skills: SEO, SEM, Social media, Online Advertising, YouTube, Google and Facebook Analytics, Digital Media savvy, General online marketing knowledgeAbility to work under high pressure and speedForward-thinking with great social and interpersonal skillsSelf-motivated, proactive, and resourcefulAbility to work well with others and keep information highly confidentialBA Degree in Communications or Publicity or at least two years of internship experiencePerks Playlist:

Competitive Compensation Package including Salary, Benefits and Generous 401k Savings PlanPaid Time Off – Paid Holidays, “Gift Week”, Summer FridaysStudent Loan Repayment AssistanceEmployee Developmental SupportAnnual Gym Reimbursement PackagePet Insurance, plus much more!Universal Music Group is an Equal Opportunity Employer

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

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