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Academic Appointments Coordinator

Sinclair David A

Boston, MA, United States Apply Now
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Job Type: Full Time

Key Skills:

training Internship - <p>if You Make Hearts Beat Faster, Your Own Has To Be In The Right Place. Key Skills

  • ProVision
  • Budget Preparation
  • Dissemination
  • Library Science
  • Literature
  • Microsoft Office Applications
  • Ms Office
  • Teaching
  • Calendaring

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17-Mar-2021

Academic Appointments Coordinator

Harvard Medical School

53508BR

Job-Specific Responsibilities

Works independently and as part of a team to ensure timely and accurate new appointments, reappointments, and changes of status and data for a unique portfolio of approximately 9,000+ HMS affiliate non-faculty academic appointments. Manages receipt and review of electronic appointment information from administrators at affiliated hospitals; applies appointment policies and guidelines to review. Monitors for, troubleshoots & reconciles discrepancies. Ensures adherence to established policies and complex criteria, completeness, and appropriate appointment level standards. Efficiently processes academic appointment data transactions in PeopleSoft system. Team lead of annual reappointment process for affiliate academic appointments. Contributes to improvement of systems and control of data integrity as active member of data management team. Proactively researches and resolves appointment issues. Oversees and maintains relevant sections of Appointments Checklists, Forms, Guides, and Templates. Develops and provides guidance and training for department administrators. Assists with the planning and logistical support for all Faculty Affairs data initiatives. Liaises with internal offices to develop and maintain working partnerships (Human Resources, IT, Research Administration,). Serves as point of contact for HMS affiliate hospital department administrators, key stakeholders who may also lead multiple divisions and administrators. Works effectively within a culture inclusive of individuals with diverse backgrounds, styles, abilities, and motivations, and appreciate and leverage the capabilities, insights, and ideas of all individuals.

Basic Qualifications

3 years related experience, with exposure to academic appointments processes or similar transactional environment. Higher education may count towards experience.

Additional Qualifications and Skills

Experience in higher education preferred. Proficiency with web-based HR systems, particularly PeopleSoft. Experience with MS Office including but not limited to Word, Excel, and PowerPoint. Experience working with Access or similar database applications. Familiarity with academic appointments processes and policies. Excellent organizational skills. Strong attention to detail and ability to handle highly confidential information and complex work. Strong written and verbal communication skills. Strong customer service experience and expertise.

Additional Information

Harvard Medical School Mission and Community ValuesHarvard University offers an outstanding benefits package including:

Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year. Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute. Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services. Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.

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Job Function

Faculty & Student Services, General Administration

Location

USA - MA - Boston

Job Code

403040 Coordinator II

Sub-Unit

------------

Department

Faculty Affairs

Time Status

Full-time

Salary Grade

055

Union

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

Identity

Schedule

35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.