Accounts Payable/Payroll Bookkeeper

GENERAL POSTING FOR POSSIBLE VACANCIES FOR THE REMAINDER OF THE 2022-2023 SY AND THE 2023-2024 SY

Alabaster City Schools

Job Description

JOB TITLE: ACCOUNTS PAYABLE / PAYROLL BOOKKEEPER

QUALIFICATIONS:

• High school diploma or equivalent. Bachelor's degree preferred.
• Post-secondary training in bookkeeping or accounting or minimum of three (3) years bookkeeping experience.
• Bookkeeping or Accountant experience preferred.
• Proficient in using Microsoft Word and Excel software.
• Experience with Harris/Next Gen Software preferred.
• Ability to operate a computer and utilize software applications for word processing, spreadsheets and other functions.
• Experience in computerized accounting.
• Must meet background clearance requirements as specified by Alabama statutes and State Board of Education regulations.

REPORTS TO:Chief School Finance Officer

JOB GOAL:To assist in the administration and the smooth and efficient operation of the Finance Department.

PERFORMANCE RESPONSIBILITIES:

• Manage accounts payable expenditures.
• Assign purchase order numbers and enter district level purchase orders.
• Prepare 1099's for all vendors.
• Assist in the preparation and maintenance of Accounts Payable files.
• Assist in payroll activities of the system in compliance with sound business practices, School Board policies, and federal and state laws.
• Assist in preparing journal entries and wire transfers for all payroll tax liabilities.
• Assist in approving and posting payroll entries to the general ledger.
• Assist in preparing expense transfers to charge payroll transactions to the correct site or department budget.
• Assist in maintaining and updating a spreadsheet of all salary schedules.
• Assist in maintaining the system control maintenance payroll tables.
• Assist in the preparation and maintenance of employee payroll files.
• Assist in balancing and printing W-2 forms, annually, and submit to federal and state authorities.
• Assist in updating system employee insurance premiums and benefits.
• Provide information and assistance for auditors as needed.
• Keep abreast of requirements such as accounting standards, budget changes and federal and state reporting.
• Demonstrate initiative in the performance of assigned responsibilities.
• Assist in all procedures and processes of payroll as needed.
• Serve as resource to schools and departments for payroll matters.
• Exercise a service orientation when working with others.
• Communicate in an effective and timely manner with cost centers served.
• Utilize appropriate strategies and problem-solving tools to make decisions regarding payroll, delivery services and the evaluation of services provided.
• Interpret and enforce statutes, Department of Education rules, system policies and procedures as they relate to payroll.
• Communicate effectively with the public, staff members, administrators and other contact persons using tact and good judgment.
• Perform other job-related duties as assigned by the CSFO and/or Superintendent.

TERMS OF EMPLOYMENT:Twelve Month contract.NON-EXEMPT EMPLOYEE.

EVALUATION:According to Board policies, administrative procedures, and guidelines.

SALARY:Appropriate placement on current salary schedule.